Privacy policy

Hotel Hungaria attaches great importance to the protection of your personal data. You can find our privacy policy below.

If you also provide us with personal data of third parties, such as your customers, employees or partners, you also need to inform those third parties about our privacy policy, before passing on the personal data of those persons to us.

This privacy policy may be amended by Hotel Hungaria. You will always find the latest version on our website [https://www.hotelhungaria.be/privacy-policy].

Content of our privacy policy:

I. Hotel Hungaria as controller

II. Purposes and legal basis for the data processing

III. The personal data that is processed and its possibly necessary character

IV. Duration of the data processing

V. Categories of recipients of personal data and transmission

VI. Your rights in relation to the data processing

VII. Hotel Hungaria as a processor on behalf of an organisation responsible for the processing

VIII. Contact Hotel Hungaria about privacy

I. Hotel Hungaria as controller

The controller is Hotel Hungaria bvba, with its registered office at Radioweg 18, 3020 Herent (BE), and registered in the Crossroads Bank for Enterprises under number 0810.368.286.

II. Purposes and legal basis for the data processing

(a) Customers

Hotel Hungaria processes personal data of its customers, its customers’ employees, and if appropriate, of persons whose personal data it receives via its customers, for the following purposes:

  • The provision of our services including follow-up and invoicing;
  • In order to keep you informed about Hotel Hungaria and our activities (e.g. via a newsletter).

The processing relies on the following legal basis:

  • If you are a customer yourself, the processing of the personal data referred to below by us is necessary for the performance of the contract that you and Hotel Hungaria have entered into.
  • If you are an employee of our customer and our customer designates you as our contact, the processing of your personal data is necessary for the purposes of the legitimate interest of our customer in communicating with us about the service.
  • The processing and use of e-mail addresses for our electronic newsletters and invitations for activities, is necessary for the purpose of the legitimate interest of Hotel Hungaria in order to provide its customers with information about Hotel Hungaria and our activities.

Now we have obtained your electronic contact details in the context of our service provision, we assume that we may use your electronic contact details to inform you about our service provision, by means of electronic newsletters. With every newsletter, you also have the opportunity to click on an unsubscribe link in order to tell us that you no longer wish to receive such newsletters and/or that you do not wish your data to be processed in the context of such newsletters.

(b) Job applicants, trainees and temporary staff

Hotel Hungaria processes personal data of its job applicants, trainees and temporary staff for the following purposes:

  • The evaluation of and communication with the candidate about possible employment with us, as well as the drafting of the employment contract.
  • The archiving of essential personal data in order to take your application into consideration (again) for new vacancies within Hotel Hungaria.

The processing relies on the following legal basis:

  • The processing of your personal data by us is necessary for the purpose of the legitimate interest that we are pursuing by evaluating your profile and comparing it with our needs.
  • If you reach an agreement with Hotel Hungaria about employment, the processing of the personal data defined below by us is necessary for the performance of the contract entered into between you and Hotel Hungaria.

(c) Participants in Hotel Hungaria productions

Hotel Hungaria processes personal data of people who are candidates for taking part, either as an extra, or in a leading or key role in one of its audiovisual (or other) productions for the following purposes:

  • The evaluation of possible participation by the candidate in a Hotel Hungaria production, the communication between Hotel Hungaria and the candidate about this and the drafting of the cooperation agreement.
  • The archiving of essential personal data in order to take your participation into consideration (again) for new productions by Hotel Hungaria.

The processing relies on the following legal basis:

  • The processing of your personal data by us is necessary for the purpose of the legitimate interest of Hotel Hungaria in evaluating your profile and comparing it with the needs of the production concerned.
  • If you reach an agreement with Hotel Hungaria about possibly taking part in a production, the processing of the personal data defined below by us is necessary for the performance of the contract entered into between you and Hotel Hungaria.

(d) Suppliers (including occasional freelance workers)

Hotel Hungaria processes personal data of its suppliers, its suppliers’ employees, and if appropriate, of persons whose personal data it receives via its suppliers, for the following purposes:

  • Ordering, tracking, inspection and evaluation of the goods or services provided by the supplier, the communication between the supplier and Hotel Hungaria about it, and the payment or (possible) protest against the invoices submitted by the supplier.

The processing relies on the following legal basis:

  • If you are a supplier yourself, the processing of the personal data referred to below by us is necessary for the performance of the contract that you and Hotel Hungaria have entered into for the supply of services and/or goods.
  • If you are an employee of a supplier and that supplier designates you as our contact, processing of your personal data by us is necessary for the purpose of the legitimate interest pursued by us of communicating with our supplier.

(e) Legal purposes

In addition, Hotel Hungaria can also process your personal data for legal purposes, including to fulfil its tax, accounting and social security obligations. In this case, the legal basis lies in European or national legislation.

(f) Visitors to our website

Finally, Hotel Hungaria processes the personal data of visitors to its websites, social media and/or platforms or other channels, if they contact Hotel Hungaria by this means (e.g. the contact page or the chat function) or upload information. The data is processed for the exclusive purpose of reacting to the initiative of the visitor.

The legal basis lies in our legitimate interest of dealing with your request

In addition, we may make use of cookies. We use cookies to ensure the smooth operation of our website. In addition, we make use of external cookies to communicate with our social media and for information about surfing behaviour on our website. For this purpose, we ask your consent before surfing on our website.

(g) Concerning the invocation of legitimate interests

We believe that where we invoke a legitimate interest of a third party or of Hotel Hungaria, the interests or fundamental rights and freedoms of the persons concerned do not outweigh that interest.

If you have a different opinion, and/or you don’t wish us to process your data for this interest, please do not hesitate to contact us (see VI. below).

III. The personal data that is processed and its possibly necessary character

Personal data:

Company details:

  • First and surname
  • Position or capacity
  • Address
  • Telephone number
  • e-mail address
  • Name
  • Address
  • Telephone number
  • Form of legal entity
  • VAT number

And as the case may be:

  • Curriculum vitae including information about your education (including the highest qualification obtained), training and professional experience
  • Motivation letter
  • References
  • Your picture or photo
  • Specific criteria or data associated with the production concerned.

Certain data will have to be necessarily processed by Hotel Hungaria, so that we can perform our contract or collaboration with you correctly (e.g. contact details and invoicing details).

IV. Duration of the data processing

We process and keep your personal data for as long as necessary for active file management or possible future collaboration, and in any case for as long as lawfully required for tax, accounting and legal reasons.

You can terminate the processing of your personal data for our newsletters yourself by clicking on the unsubscribe link.

The personal data stored in our databases with a view to your (potential) employment within Hotel Hungaria, service provision to Hotel Hungaria or participation in one or more Hotel Hungaria productions are retained for a period of 7 years from the date of recording of your personal data in our databases.

We process your personal data, and that of visitors to the website who complete the contact page or use the chat function, only to act in response to your initiative. The personal data is not updated subsequently (except if the case arises, in the context of processing for another purpose, as set out in our privacy policy, e.g. a request for our newsletter).

V. Categories of recipients of personal data and transmission

In principle, we do not share your personal data with third parties, except to processors who carry out certain processing steps on our behalf, such as IT suppliers and telecommunications services suppliers, freelance staff of Hotel Hungaria, external accountant, etc.

In principle, we do not pass on any personal data to countries outside the EU. If such transmission to third countries should occur (for example in the context of a specific production in which you are collaborating), we either take appropriate measures to guarantee the protection of your personal data, or if that is not possible, we ask your express consent. Refusal of your consent in such cases may mean that you will not be able to take part in the production.

VI. Your rights in relation to the data processing

With regard to your personal data that is processed by Hotel Hungaria, you have a number of legal rights:

  • You have the right to gain access to your personal data and have it rectified.
  • You may ask for your personal data to be deleted, or restrict the processing.
  • To the extent that the processing is based on your consent, you have the right to withdraw your consent again at any time.
  • To the extent that the processing is based on a legitimate interest, you have the right to object to the processing.
  • You may ask to have the personal data that you supplied to us transferred to another party.

Within a maximum of 1 month after receipt of your request, we will take the necessary steps. If, for any reason, we can not grant your request, you will be duly informed about that decision with statement of the reasons.

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VII. Hotel Hungaria as a processor on behalf of an organisation responsible for the processing

In certain cases Hotel Hungaria will also carry out the processing of personal data on the instructions of and (only) for a specific customer who determines the purposes and the means for the processing. This will be the case, inter alia, for the development of content marketing activities for use on the customer’s websites and social media.

In such cases, Hotel Hungaria is not the controller, but only the processor of personal data. Hotel Hungaria refers in that case to the applicable privacy policy of the controller.

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VIII. Contact Hotel Hungaria about privacy

To exercise your rights under heading VI., or if you have questions, comments or complaints concerning this privacy policy, you can always contact us, by telephone or via e-mail. You can:

  • Contact the Privacy Officer by phone on 016/84 81 89
  • Send an e-mail to info@hotelhungaria.be
  • Send a letter to our registered office at Radioweg 18, 3020 Herent.

In the event of complaints about the way in which Hotel Hungaria handles your personal data, you can also contact the Data Protection Authority: www.dataprotectionauthority.be